Relationship Building

Staying topof-mind by sending out periodic “just checking in” emails

May 27, 2023

Maximizing Business Relationships with Regular 'Just Checking In' Emails

Building and maintaining strong relationships with clients is crucial to the success of any business. One simple yet effective strategy to stay top-of-mind with your clients and enhance your business connections is by sending regular 'just checking in' emails. These messages allow you to foster communication and demonstrate your commitment to addressing clients' needs and concerns. In this article, we will explore the benefits of this approach and offer tips on how to craft impactful 'just checking in' messages.

Why Send 'Just Checking In' Emails?

Regular communication with clients is essential to cultivating trust, addressing their needs, and keeping them engaged with your business. 'Just checking in' emails serve several important purposes:

1. Show clients that you care: Sending a check-in message reinforces your commitment to maintaining a strong relationship with the client. It demonstrates that you value their business and are interested in their well-being and success.

2. Keep your brand top-of-mind: Consistent communication helps keep your business at the forefront of your clients' minds. When they receive a check-in email from you, they are reminded of your brand and your offerings, which may lead to increased business and referrals.

3. Identify potential opportunities: Regular check-ins provide an opportunity to identify new business opportunities or address any issues that may have arisen. By staying in touch, you can proactively address these matters and ensure that your clients are satisfied with your services.

4. Get valuable feedback: Check-in emails are an ideal way to solicit feedback from your clients, which can help you improve your offerings and address any potential concerns. This feedback can be invaluable in refining your business strategy and ensuring that you continue to meet your clients' needs.

How to Craft Your 'Just Checking In' Emails

While the concept of a 'just checking in' email is simple, there are some best practices to follow when crafting your message to ensure that it is well-received and impactful:

1. Personalize the email: Address the recipient by their first name and make sure to mention any recent interactions or relevant details about their business. This personal touch will make the email feel less like a mass message and more like a genuine attempt at connecting.

2. Keep it concise: Your clients likely receive numerous emails every day, so it's important to keep your check-in message short and to the point. Aim for around 100-150 words and make sure the content is clear and easy to understand.

3. Offer value: Rather than simply saying "I'm just checking in," make sure to provide some value in your message. This can be in the form of industry news, updates on your products or services, or useful tips and resources.

4. Use a friendly, professional tone: Your check-in email should strike a balance between being friendly and professional. Avoid using overly formal language or jargon, but also refrain from being too casual or using slang. The goal is to establish a genuine connection while maintaining a level of professionalism.

5. Include a clear call to action: Encourage your clients to respond to your email by including a clear call to action. This could be asking for their thoughts on a recent development in the industry or prompting them to schedule a call to discuss their needs further.

Tips for Enhancing the Impact of Your 'Just Checking In' Emails

To maximize the effectiveness of your check-in emails, consider implementing the following tips:

1. Schedule regular check-ins: Establish a consistent schedule for sending check-in emails, whether it be monthly, quarterly, or at another interval that makes sense for your business. This will help you stay top-of-mind with your clients and maintain a strong connection.

2. Use an email tracking tool: Utilize an email tracking tool to monitor the open and response rates of your check-in emails. This will help you gauge their effectiveness and make any necessary adjustments to your approach.

3. Segment your client list: Determine if there are different groups of clients that may require different types of check-in emails. For example, you may wish to send different messages to long-term clients as opposed to new clients. Segmenting your list can help ensure that your check-in emails are tailored to the specific needs and interests of each client group.

4. Continuously improve your approach: Regularly analyze the performance of your check-in emails and make adjustments to your approach as needed. Solicit feedback from your clients on the usefulness of the information provided and consider any suggestions for improvements.


'Just checking in' emails are a powerful tool for building and maintaining strong business relationships with your clients. By following best practices and continually refining your approach, you can ensure that your check-in messages are impactful and help keep your brand top-of-mind. With regular check-ins, you can cultivate trust, identify new opportunities, and ultimately drive success for your business.

Latest posts
Sales tips and tricks to help you close faster

Exploring the Benefits of Predictive Analytics for Sales

The use of Predictive Analytics in sales can provide businesses with data-driven insights, allowing them to better predict future customer needs, optimize resources, and ultimately increase sales. By exploring the benefits of Predictive Analytics, businesses can stay ahead of the competition and maximize their sales.

Personalizing content by demographic variables such as location or age

Learn how to personalize your content by demographic variables like location and age to improve engagement and conversion rates.

A StepBy-Step Guide to Writing Personalized Cold Emails That Convert Leads into Customers

Learn how to write personalized cold emails that convert leads into customers with this step-by-step guide. Increase your sales and grow your business.